Harvey Nichols is looking for an organised, proactive and detail-driven Buying Administrator to join our Womenswear Buying team at Head Office – the home of modern luxury, innovative design, and the world’s most sought-after brands. If you’re passionate about product, thrive in a fast-paced environment, and want to play a key role behind the scenes of a dynamic buying office, this could be the perfect next step in your fashion career.
About the Role
As a Buying Administrator in Womenswear, you’ll be at the heart of the department, supporting our Buyers to ensure the smooth running of the buying cycle from order creation through to delivery. You will help drive performance, maintain impeccable organisation, and keep everything running with precision. In this role, you will:
- Raise all planned purchase orders and maintain delivery schedules, liaising closely with Buyers, Suppliers, Merchandising, Warehouse and Stores to ensure stock arrives on time.
- Monitor and chase deliveries, resolving issues proactively and negotiating late delivery terms with suppliers where required.
- Analyse delivery and performance data, producing ad hoc reports to support the Buyer’s decision-making.
- Check supplier confirmations against buyer worksheets and resolve discrepancies swiftly.
- Manage supplier returns, including stock swaps, cancellation of balances and updates within internal systems.
- Respond to Warehouse and Store queries, arranging direct-to-store deliveries and identifying solutions quickly and efficiently.
- Review quality concerns with stores and take action on faulty stock.
- Build strong supplier relationships through regular communication and by sending weekly sales figures.
- Ensure debit notes, supplier funding and sale-or-return stock are processed correctly.
- Maintain departmental filing systems, including supplier files, order logs and cancellation logs.
- Update key documents including FPSS, OTB trackers and brand sales files.
- Monitor continuity line performance, action replenishment and attend continuity reviews with the Assistant Buyer.
- Support the running of the department through excellent housekeeping and secure handling of information.
- Stay familiar with the range, conduct competitive shopping and independent floor walks.
- Action retail price changes.
- Use reporting tools to analyse product performance by category, size and colour, preparing recommendations for the Buyer
Is This You?
We’re looking for someone accurate, organised and ready to thrive in a busy fashion buying environment.
- Do you have exceptional attention to detail and a high level of accuracy?
- Are you highly numerate, confident with Excel and able to work to tight deadlines?
- Can you juggle multiple tasks while maintaining a positive, proactive “can-do” attitude?
- Do you have strong written and verbal communication skills and enjoy working collaboratively?
- Have you worked in a buying office before — or are you eager to start your journey in one?
If this sounds like you, we’d love to hear from you.
How We Reward Your Hard Work
At Harvey Nichols, we’re committed to your growth. You’ll have access to exceptional training and development, plus a range of benefits designed to support your wellbeing and inspire your love for luxury fashion:
- Up to 40% off fashion and hospitality
- 30% off beauty and perfumery
- Clothing allowance
- Opportunities for progression within Buying and across the business
Where Do I Sign?
If you’re excited to take your first step (or next step!) into the world of luxury fashion buying, click Apply and begin your journey with us at Harvey Nichols, Knightsbridge.
