Harvey Nichols is looking for an organised, analytical and detail-oriented Merchandising Administrator to join our Beauty Merchandising team at Head Office in Knightsbridge, the home of modern luxury, innovation and the world’s most desirable designer brands. This is an exciting opportunity for someone passionate about luxury Beauty and commercial trading to play a key role within a fast-paced and dynamic merchandising environment. 

About the Role 

As a Merchandising Administrator within Beauty, you will support the Merchandising team across stock, sales and intake management, ensuring accurate data, smooth processes and strong commercial control. You will play a vital role in supporting trading decisions, maintaining stock integrity and helping to drive departmental performance. 

Key Responsibilities 

• Raising and maintaining purchase orders in line with merchandising plans, ensuring accuracy across systems 

• Updating delivery schedules and working closely with Merchandisers, Buyers, Suppliers, Warehouse and Stores to ensure timely and efficient stock flow 

• Monitoring deliveries, chasing outstanding stock and proactively resolving issues 

• Supporting intake management, stock reconciliation and system updates 

• Producing regular and ad hoc sales, stock and intake reports to support trading decisions 

• Analysing performance data by brand, category and store, highlighting risks and opportunities 

• Checking supplier confirmations and resolving discrepancies in partnership with the Buying team 

• Managing stock movements including cancellations, returns, transfers and stock swaps 

• Supporting the administration of sale-or-return stock, supplier funding and debit notes 

• Responding to Store and Warehouse queries, providing timely and effective solutions 

• Maintaining accurate merchandising trackers including OTB, FPSS, stock and brand performance files 

• Supporting continuity lines, replenishment processes and availability tracking 

• Actioning retail price changes accurately and within required timelines 

• Maintaining clear and accurate departmental filing systems and documentation 

• Ensuring all data is handled securely and confidentially 

• Supporting the wider merchandising team with general administrative tasks and excellent housekeeping 

Is This You? 

We’re looking for someone organised, commercially minded and enthusiastic about working in a luxury retail environment. 

• Do you have strong attention to detail and a high level of accuracy? 

• Are you highly numerate, confident using Excel and comfortable working with data? 

• Can you manage multiple priorities in a fast-paced environment? 

• Do you have strong communication skills and enjoy working collaboratively across teams? 

• Have you previously worked in a merchandising, planning or retail head office role — or are you keen to start your merchandising career? 

If this sounds like you, we’d love to hear from you. 

What’s Next? 

If you’re ready to take your next step into luxury merchandising, click Apply and start your journey with us at Harvey Nichols, Knightsbridge.