Personal Assistant to Group Fashion Director

Chiswick, West London  |  Head Office

Reference
VAC-3851
Role Type
Full Time
Salary Overview
Competitive Basic Salary and Excellent Benefits
Salary
Competitive Salary
Expiry Date
25/10/2019

PERSONAL ASSISTANT TO GROUP FASHION DIRECTOR - CHISWICK, WEST LONDON 

Here at Harvey Nichols we are seeking an experienced PA to provide a full confidential and efficient secretarial and administrative support to the Group Fashion Buying Director.

What you'll be doing:

  • Management of the Director’s email and responding where possible, filing all documents as required. Ensuring the Director is kept up to date of any urgent matters
  • Management of phone calls to the Director and cold calls to the Department
  • Produce accurate letters, documents as required, whilst working to tight deadlines, ensuring excellent attention to detail
  • Management of the Director’s diary, ensuring all relevant documentation is prepared prior to meetings
  • Management of the Time and Attendance records for direct reports to the Group Fashion Buying Director
  • Ensuring all travel/accommodation/currency is arranged prior to meetings, in the most cost-effective method
  • Office management including stationery orders, ensuring the team adhere to company policies and procedures’, making sure all office equipment is in working order and ensuring the office remains organised, clean and tidy
  • Provide secretarial/administration support on an ad-hoc basis to the senior managers (Head of) within the team
  • Meet & greet all visitors to the Group Fashion Buying Director, ensuring refreshments, itineraries and papers are organised
  • Management of the Director’s expenses, clothing allowances and petty cash claims
  • Ensure all arrangements are made for the Fashion Buying trips (including preparing schedule packs, hotel bookings, circulating show information prior to trips and arranging all meetings)
  • Arranging bi-annual range reviews / updating floor plans / collating sales figures and attending and typing up minutes for weekly meetings
  • Any other duties as requested by the Group Fashion Buying Director

A bit about your experience: 

  • Excellent organisational, administrative and time management skills
  • Accurate, fast typing with excellent attention to detail
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Previous office experience required, ideally within a Corporate environment
  • Good numerical skills required for budgetary and expense work
  • Experience of working in a fast-paced office environment
  • An interest in Fashion is desirable

A bit about you: 

  • Highly organised with ability to work to strict deadlines
  • Enthusiastic and self-motivated
  • Excellent written and verbal communication
  • Confident and works on own initiative
  • Trustworthy and confidential
  • Team player
  • Professional telephone manner
  • A ‘can do’ proactive attitude

All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • Very generous staff discount with up to 60% off Fashion and 30% off Beauty 
  • Heavily subsidised travelcard zones 1-6 following probationary period 
  • Seasonal staff parties and team events
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