Office Co-ordinator


Reference
VAC-6259
Role Type
Permanent
Salary Overview
Competitive Basic Salary & Excellent Benefits
Salary
Competitive Salary
Expiry Date
21/06/2024

Office Co-Ordinator - London 
 
Are you super organised?
Are you great at problem solving?
Do you love all things luxury retail?
If YES, we may have the role for you… 
 
Luxury department store, Harvey Nichols, is searching for a new Office Co-Ordinator in our Head Office in London – Knightsbridge. Our culture is based on inclusivity; we embrace diversity. Whoever you are, Harvey Nichols has a place for you.  

How we reward your hard work… 

At Harvey Nichols, we champion career development and are passionate about our people. We will do all we can to support your journey and career path with us. Alongside this you will have access to a world of amazing benefits such as. 

  • Up to 40% off fashion  
  • Up to 40% off hospitality, foodmarket and hampers 
  • 30% off beauty and perfumery, wine and spirits 
  • Clothing allowance 

You will also have access to charity days, a season ticket/bike loan; learning and development opportunities; to our Employee Assistance Program - Retail Trust and recognition schemes and the opportunity to join one of our employee groups – Wellbeing, Diversity & Inclusion and Sustainability. These are just some of the reasons people join and stay! 

About the role…

As Office Co-Ordinator you facilitate the smooth and professional co-ordination within the office to ensure that all hot desks and meeting rooms are ready and operational for the bookings made that day. You will ensure all post and parcels are organised and processed and the recipients notified of arrival in a timely manner. You will:

  • Ensure the desks office space and welfare facilities are cleaned in accordance with the specification, raising any issues with the sites store service Manager.
  • Ensure all workstations, printers & AV Equipment are operational at the start of each day including all correct cables are available and be able to carry out basic IT checks
  • Assist office staff with IT issues such as connecting to a network help with setting up mobile phones or connecting to a printer (list not exhaustive)
  • Prepare meeting rooms for meetings as required ensuring that the tables are set up with for use and tidied up between meetings with any special requests for food or refreshments by liaising with the local hospitality manager
  • Ensure that there is always a supply of stationary ordering top ups via the company approved portal
  • Ensure that there is always a supply of refreshments and that water & Coffee machines are in working order
  • Meet & Greet visitors to the office, directing them to the relevant meeting room as directed by the HN person they are visiting
  • To ensure that staff & visitors are made aware of all health and safety requirements & Fire procedures of the site in line with H.A.S.A.W Act, COSHH, EU directives and Company Health and Safety procedures in their working practises
  • To be the nominated Fire Marshall for the office space & be first aid trained by HN and be required to administer first aid when required.
  • Co-ordinate the refuse collections of both regular and confidential waste to ensure a tidy Head Office building, together with co-ordinating recycling collections.
  • Be first point of contact for problems with heating/cooling issues, liaising with the Facilities Manager where necessary.
  • Carry out any minor repair works required in the capacity of a handyperson.
  • Carry out any janitorial tasks such as unblocking toilets, sinks etc.
  • Ensure all vending machines (hot, cold and sanitary) are kept in working order, calling out engineers as required.
  • Any other duties as directed by the Group Head of Facilities Manager.

Is this you? 

We are looking for individuals who embrace diversity, love a challenge, are passionate about luxury retail and are looking for something uniquely different.  Do you have?

  • Good organisational, planning and time management skills
  • High problem-solving capability
  • Great communication and interpersonal skills, with the ability to adapt level of communication to all levels.
  • Able to present information and ideas clearly
  • Demonstrable ‘handyperson/janitorial’ skills
  • Ability to work in a team environment, with a proactive collaborative approach to deliver results, and a “can do” attitude

Where do I sign? 
If this sounds like you, we want to hear from you! 

If you are already thinking of what you will wear on your first day (no we don’t have uniforms) and this role catches your eye, hit the “apply” button below to kick-start your journey with us. 

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