Group Store Planning Co-ordinator

Job title:     Group Store Planning Co-ordinator

Grade:         Non-management

Reports to:   Facilities Manager

Job Purpose  

• To carry out all administration duties and assist the Store Planning Manager with administration and co-ordination of Capital and Shop-fitting projects.

Job Objectives 

• Updating & maintaining plans on CAD
• Assist the store planning manager with the project management of large projects; including monitoring developments; maintaining & updating project gantt charts; issuing revised plans to all parties; chasing updated proposals from brands & issuing approvals to brands.
• KB Beauty brands – issuing guidelines, checking brand submissions & overseeing installations
• Ensure the Contractors database is kept up to date.
• Ensure all contractor information including liability insurance and method statements and risk assessments are filed correctly.
• Contact contractors to update insurance details.
• Assist the Store Planning Manager with their administrative duties i.e. copying and sending drawings
• Arrange for Contractors’ access to the site
• Manage the Store Planning Manager expenses & diary
• Ensure that all Operation and Maintenance manuals are received & filed for all projects.
• Provide general assistance with the roll-out of Store Masterplan projects.
• Organise schedules for each phase of the Store Masterplan and co-ordinate revisions to the plans.
• Liaise with brands and internal customers directly affected by the Store Masterplans & large projects.
• Visit all stores as necessary & be in Knightsbridge store regularly 
• Ensure all correspondence is filed away methodically.
• Attend meetings in SP Managers absence
• Arrange the transfer of fixtures between stores & monitor fixtures stored at DC
• Liaise with Facilities & other store teams re shopfits
• Create snagging lists for projects & follow up to completion & closure
• Collate & distribute project information to stakeholders
• Communicate & implement project updates

?Qualifications and Experience required 

• Proven administrative experience
• Excellent written and oral communication skills are required
• Excellent attention to detail
• Solid working knowledge of MS Office applications, in particular Word and Excel, is required
• CAD knowledge is preferable

Skills and Personal attributes required

• Communication & negotiation skills
• Customer service centric
• Drive and energy
• Building working relationships
• Team player
• Problem solving
• Travel may be required