Facilities & Store Planning Co-Ordinator - Maternity Cover

Facilities & Store Planning Co-Ordinator - Maternity Cover

Are you a master of multi-tasking?  
Are you a great team player?
Are you devoted to customers?
If YES, we may have the role for you…

Luxury department store, Harvey Nichols, is searching for a new Facilities and Store Planning Coordinator to join the Facilities team in our Head Office in London – Knightsbridge on a fixed term basis. Our culture is based on inclusivity; we embrace diversity. Whoever you are, Harvey Nichols has a place for you.

As the new Facilities and Store Planning Coordinator, you will play a vital role in store transformations, supporting the facilities team with administration and co-ordination of Capital and Shop-fitting projects.

How we reward your hard work…  

At Harvey Nichols, we champion career development and are passionate about our people. We will do all we can to support your journey and career path with us. Alongside this you will have access to a world of amazing benefits such as.

• Up to 40% off fashion
• Up to 40% off hospitality 
• 30% off beauty and perfumery, wine and spirits
• Clothing allowance

You will also have access to charity days, a season ticket/bike loan; learning and development opportunities; to our Employee Assistance Program - Retail Trust and recognition schemes and the opportunity to join one of our employee groups – Wellbeing, Diversity & Inclusion and Sustainability. These are just some of the reasons people join and stay!

About the role…  

You will: 

• Ensure all correspondence is filed away methodically.  
• Take telephone calls for Maintenance requests & supplier enquiries.  
• Assist Maintenance managers with time and attendance administration, using Carval.  
• Ensure Emergency Maintenance requests are passed on immediately.  
• Ensure the Contractors database is kept up to date.  
• Ensure all contractor information including liability insurance and method statements and risk assessments are filed correctly.  
• Order Staff Uniforms.  
• Contact contractors to update insurance details.  
• Assist the Store Planning Manager with their administrative duties i.e. copying and sending drawings   
• Arrange for Contractors’ access to the site.  
• Manage the diaries of the Facilities Manager and Store Planning Manager.  
• Ensure that all Operation and Maintenance manuals are filed.  
• Provide general assistance with the roll-out of Store Masterplan.  
• Organise schedules for each phase of the Store Masterplan and co-ordinate revisions to the plans.  
• Liaise with brands and internal customers directly affected by the Store Masterplan.  

Is this you?? 

We are looking for individuals who embrace diversity, love a challenge, are passionate about luxury retail and are looking for something uniquely different.

• Do you have previous administrative experience? 
• Do you love building strong working relationships? 
• Are you a natural problem solver with strong attention to detail? 
• Do you have excellent organisation, communication, and presentation skills?  
• Are you a whizz on Excel?  
• Able to work on your own and as part of a team?  
• Do you have a passion for luxury retail? 

If this sounds like you, we want to hear from you!

Where do I sign??

If you are already thinking of what you will wear on your first day (no we don’t have uniforms) and this role catches your eye, hit the “apply” button below to kick-start your journey with us?