Buying Administrator - Womenswear

London  |  Head Office

Role Type
Salary Overview
Competitive Salary and Excellent Benefits
Competitive Salary
Expiry Date


Provide clerical and administrative support to the department to meet agreed departmental targets.  

What you will be doing:

  • Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
  • Produce ad hoc delivery analysis. Action and negotiate late delivery discount with Suppliers in consultation with the Buyer.
  • Chase and check suppliers’ confirmation for discrepancies against the buyer worksheet.
  • Manage supplier returns e.g. action and monitor stock swaps as negotiated by buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
  • Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
  • Review quality issues with the stores and take action on faulty stock as required
  • Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
  • Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly
  • Maintain departmental files including all supplier files, the order log and cancellation log.
  • Update FPSS, OTB tracker & Brand Sales documents
  • Maintain acceptable standards of housekeeping, tidiness of the department generally and security of company information
  • Ensure familiarity with the range and concepts of the department. Conduct competitive shopping and independent floor walks.
  • Amend retail price changes
  • Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.

A bit about your experience:

  • Highly numerate
  • Strong written and verbal communication skills
  • Computer literate (Good Excel knowledge)
  • Experience of working in a buying office is desirable 

A bit about you:

  • Excellent attention to detail
  • High level of accuracy
  • Possess good organisational skills
  • Able to work to stringent deadlines
  • Positive ‘can do’ attitude
  • Ideally passionate about luxury fashion

All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

Flexible working
Very generous staff discount plus annual clothing allowance


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