Buying Administrator - Womenswear

Chiswick/Home Based, West London  |  Head Office

Role Type
Salary Overview
Competitive Basic Salary and Excellent Benefits
Competitive Salary
Expiry Date


As a buying administrator you will ensure the smooth running of the department by providing key administrative support and contributing to the buying process. This role will suit someone with high attention to detail, excellent communication skills and the ability to prioritise their workload. The ideal candidate will have experience in an administrative role, be a strong user of excel, adept at learning new systems and enjoy working in a fast paced environment.

What you will be doing:

  • Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
  • Produce ad hoc delivery analysis. Action and negotiate late delivery discount with Suppliers in consultation with the Buyer.
  • Chase and check suppliers’ confirmation for discrepancies against the buyer worksheet.
  • Manage supplier returns e.g. action and monitor stock swaps as negotiated by the Buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
  • Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
  • Review quality issues with the stores and take action on faulty stock as required
  • Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
  • Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly
  • Maintain departmental files including all supplier files, the order log and cancellation log.
  • Update FPSS & Brand Sales documents
  • Ensure familiarity with the range and concepts of the department
  • Amend retail price changes
  • Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.

A bit about your experience:

  • You will be highly numerate and analytical
  • You will have strong written and verbal communication skills
  • You will be computer literate with good working knowledge of Excel
  • Previous experience of working in a buying office is desirable
  • You will have excellent attention to detail
  • You will have good organisation skills

A bit about you:

  • You are enthusiastic with a great team spirit and positive attitude
  • You are able to work in a fast paced and challenging environment
  • You are a confident communicator, both written and verbal
  • You have a genuine desire to work for Harvey Nichols
  • Demonstrable passion for fashion 

All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

Flexible working
Very generous staff discount plus annual clothing allowance

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