As a buying administrator you will ensure the smooth running of the department by providing key administrative support and contributing to the buying process. This role will suit someone with high attention to detail, excellent communication skills and the ability to prioritise their workload. The ideal candidate will have experience in an administrative role, be a strong user of excel, adept at learning new systems and enjoy working in a fast paced environment.
What you will be doing:
Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
Produce ad hoc delivery analysis. Action and negotiate late delivery discount with Suppliers in consultation with the Buyer.
Chase and check suppliers’ confirmation for discrepancies against the buyer worksheet.
Manage supplier returns e.g. action and monitor stock swaps as negotiated by the Buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
Review quality issues with the stores and take action on faulty stock as required
Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly
Maintain departmental files including all supplier files, the order log and cancellation log.
Update FPSS & Brand Sales documents
Ensure familiarity with the range and concepts of the department
Amend retail price changes
Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.
A bit about your experience:
You will be highly numerate and analytical
You will have strong written and verbal communication skills
You will be computer literate with good working knowledge of Excel
Previous experience of working in a buying office is desirable
You will have excellent attention to detail
You will have good organisation skills
A bit about you:
You are enthusiastic with a great team spirit and positive attitude
You are able to work in a fast paced and challenging environment
You are a confident communicator, both written and verbal
You have a genuine desire to work for Harvey Nichols
Demonstrable passion for fashion
All your hard work, rewarded:
Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:
Very generous staff discount plus annual clothing allowance