Buying Administrator

West London  |  Head Office

Role Type
Full Time
Salary Overview
Competitive Basic Salary and Excellent Benefits
£19,000 to £19,500 Per Annum
Expiry Date


This entry level role is to provide clerical and administrative support to the Womens' buying department to meet agreed departmental targets.  This role supports Women's Contemporary Shoes and Sneakers

What you will be doing:

  • Raise all planned orders and maintain delivery schedule. Ensuring to monitor and chase all deliveries of stocks from Suppliers to Stores to ensure the timely arrival of all products, liaising with the Buyer, Supplier, Warehouse, Merchandising and Stores as required.
  • Produce ad hoc delivery analysis. Action and negotiate late delivery discount with Suppliers in consultation with the Buyer.
  • Chase and check suppliers’ confirmation for discrepancies against the buyer worksheet.
  • Manage supplier returns e.g. action and monitor stock swaps as negotiated by the Buyer ensuring to cancel outstanding balances on delivery schedules and Merret.
  • Identify and resolve Warehouse and Store queries quickly and efficiently. Arrange direct to store deliveries as necessary.
  • Review quality issues with the stores and take action on faulty stock as required
  • Send weekly sales figures to suppliers and ensure they receive in good time. Help build supplier relations through regular and effective communication.
  • Check all debit notes for returned goods, supplier funding and sale or return stocks are processed and monitored correctly
  • Maintain departmental files including all supplier files, the order log and cancellation log.
  • Update FPSS & Brand Sales documents
  • Maintain acceptable standards of housekeeping, tidiness of the department generally and security of company information
  • Ensure familiarity with the range and concepts of the department
  • Amend retail price changes
  • Use key reports to analyse product by category mix, size and colour and make appropriate recommendations to the Buyer.

A bit about your experience:

  • Highly numerate
  • Strong written and verbal communication skills
  • Computer literate
  • Experience of working in a buying office is desirable
  • Demonstrable passion for fashion 

A bit about you:

  • Excellent attention to detail
  • High level of accuracy
  • Possess good organisational skills

In return we offer a fun and friendly supportive enviironment for your career in Buying and Merchandising.   We offer a highly subsidised travel card and great staff discounts

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