Accounts Payable Assistant

London  |  Head Office

Role Type
Fixed Term Contract
Salary Overview
Competitive Basic Salary and Excellent Benefits
Competitive Salary
Expiry Date



To ensure that all documents relating to the ledger are efficiently and accurately processed to effect payments to suppliers within agreed terms and settlement discounts taken, as well as updating purchases.



  • To deal with the Luxury Fashion Brand suppliers
  • To match supplier invoices against the GRN’s on the “Merret Stock Management System” and supplier packing notes
  • To batch, code and input invoices onto the system and scan all posted documents
  • To liaise with suppliers, warehouse and other members of staff to resolve queries and raise debit notes as appropriate
  • To deal with stock discrepancies by liaising with the warehouse staff and the merchandising department in order to trace stock
  • To reconcile supplier statements daily
  • To correspond with Italian speaking suppliers to clear debt or balances for monies owed
  • To arrange weekly payment by BACS
  • To work on clearing the unapproved invoice report, GRNI report and debit note
  • Responsible for the archiving of documentation at the end of the financial year
  • Ensuring all month end and year end processes are completed
  • To perform any relevant other duties as requested by management.




  • Excellent time management skills
  • Able to work to deadlines and prioritise own workload
  • Excellent organisational skills
  • Team worker
  • High level of accuracy and attention to detail
  • Self-motivated
  • Good interpersonal and communication skills
  • Flexible working style
  • Willing to learn and develop




  • GCSE Maths and English
  • Experience in accounts payable essential
  • Must be able to work with foreign currencies
  • An understanding of basic accounting procedures
  • Must be able to communicate at all levels by email, fax and letter
  • PC literate with experience of Word and Excel, including knowledge on how to create basic spreadsheets
  • Previous experience of dealing with foreign suppliers an advantage



All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • Flexible working
  • Very generous staff discount plus annual clothing allowance



About us

Since Harvey Nichols first opened in Knightsbridge in 1831, it has led the way in sourcing the most desirable and cutting-edge designer brands. The ultimate fashion experience, exclusive, niche and established labels sit alongside accessible everyday collections, offering customers the must-have edit for all their wardrobe needs – from every day to extraordinary. We are fearlessly stylish and encourage our customers and team members to be the same.

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