Accounts Payable Assistant

Chiswick, West London  |  Head Office

Role Type
Full Time
Salary Overview
Competitive Basic Salary and Excellent Benefits
£20,000 Per Annum
Expiry Date


An opportunity has arisen at Harvey Nichols for an Accounts Payable Assistant to ensure that all documents relating to the ledger are efficiently and accurately processed to effect payments to suppliers within agreed terms and settlement discounts taken, as well as updating purchases.

What you'll be doing: 

  • To open and distribute the daily post within the department
  • To match supplier invoices against the GRN’s on the “Merret Stock Management System” and supplier packing notes
  • To batch, code and input invoices onto the system and scan all posted documents
  • To liase with suppliers, warehouse and other members of staff to resolve queries and raise debit notes as appropriate
  • To deal with stock discrepancies by liaising with the warehouse staff and the merchandising department in order to trace stockTo reconcile supplier statements daily
  • To correspond with suppliers to clear debt or balances for monies owed
  • To arrange weekly payment by Telegraphic Transfer, cheques and BACS
  • Responsible for the archiving of documentation at the end of the financial year
  • Ensuring all month end and year end processes are completed
  • To perform any relevant other duties as requested by management

About your experience:

  • GCSE Maths and English
  • Experience in accounts payable essential
  • Must be able to work with foreign currencies
  • An understanding of basic accounting procedures
  • Must be able to communicate at all levels by email, fax and letter
  • PC literate with experience of Word and Excel, including knowledge on how to create basic spreadsheets
  • Previous experience of dealing with foreign suppliers an advantage

A bit about you: 

  • You have excellent time management skills
  • You are able to work to deadlines and prioritise own workload
  • You have excellent organisational skills
  • You are a team player 
  • You have a high level of accuracy and attention to detail
  • You are self-motivated
  • You have good interpersonal and communication skills
  • You have a flexible working style
  • You are willing to learn and develop

All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • Very generous staff discount with up to 60% off Fashion and 30% off Beauty 
  • Heavily subsidised travelcard zones 1-6 following probationary period 
  • Seasonal staff parties and team events
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