Accounts Payable Administrator

London  |  Head Office

Role Type
Contract for Services
Salary Overview
Competitive Basic Salary & Excellent Benefits
Competitive Salary
Expiry Date


Looking for something unique?  So are we. Here at Harvey Nichols we are daring to be different at every step and that’s exactly what we are looking for in our future talent. At Harvey Nichols you will be challenged in a supportive and friendly environment whilst inspired to be nothing but the best you can be.

We are constantly changing and developing. Not only our products but ensuring we are offering every member of the Harvey Nichols family every opportunity to grow either in a different department or a different part of the Harvey Nichols world. If you are interested in the fashion sector and challenges inspire your ambition, we would like to get to know you.

We are looking for a motivated and experienced Accounts Payable Admin to join our dynamic AP Team. Their aim is to help drive the Accounts Payable team forward, assist with the day to day management of the AP function. This is a fantastic opportunity for an individual to make a real difference in a growing team, support our international success and develop their career.


What you will be doing

  • Managing supplier account set up process.
  • Ensure all documents meet our requirements for compliance.
  • Create and maintain all supplier accounts relating to stock.
  • Verify and check required documents are submitted for account creation.
  • Verify bank account details for new accounts and on existing accounts where necessary.
  • Reviewing Existing Stock accounts ensuring they comply with new VAT and Brexit law
  • Send All Agreement schedules to logistics.
  • Managing and archiving all documents to the drive and Accounting system
  • Provide AP with daily GRN listing from Merret
  • Assisting AP with GRN clear up project.
  • Approve supplier accounts on Merret
  • Ensure all records are up to date
  • Assist process routine correspondences with IT
  • Managing Instratat invoices Folder
  • Keep daily record of invoices received
  • Create one off sundry payment account for Expenses.
  • Assist with clearing and maintaining AP inboxes.
  • Manage Office depot invoice process.
  • Send all AP payments to media.
  • Create AP payment BACS file for Finance and send payment to finance.
  • Amend AP payments on Q: drive when need be.
  • Sending out AP remittances once payments have been processed.
  • Communicate with other departments as necessary in relation to daily workflows.
  • Deal with general queries received on account set up.
  • Contribute to the development of systems and procedures to ensure the effective, efficient running of the team.
  • Ensure all month end and year end processes are completed.
  • To perform any relevant adhoc duties as requested by management.


Skills and experience you need:

  • You will have previous experience in working within a fast-paced admin environment
  • You will be highly organised with great attention to detail
  • You will have an understanding of basic accounting procedures
  • You will have strong written and verbal communication skills
  • You will be computer literate with a good working knowledge of Excel
  • You will have excellent time management skills


A about you:

  • You are a self-starter, with great attention to detail and love to be organised
  • You can manage your own time efficiently and are always willing to help the team deliver on their objectives
  • You are a friendly, confident person who would enjoy speaking with anyone in the business or outside of the organisation
  • You thrive under pressure and possess the ability to re-priorities workload and tasks in line with business needs


All your hard work, rewarded:

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • Flexible working
  • Very generous staff discount plus annual clothing allowance
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