Looking for something unique? So are we. Here at Harvey Nichols we are daring to be different at every step and that’s exactly what we are looking for in our future talent. At Harvey Nichols you will be challenged in a supportive and friendly environment whilst inspired to be nothing but the best you can be.
We are constantly changing and developing. Not only our products but ensuring we are offering every member of the Harvey Nichols family every opportunity to grow either in a different department or a different part of the Harvey Nichols world. If you are interested in the fashion sector and challenges inspire your ambition, we would like to get to know you.
We are looking for a motivated and experienced Accounts Payable Admin to join our dynamic AP Team. Their aim is to help drive the Accounts Payable team forward, assist with the day to day management of the AP function. This is a fantastic opportunity for an individual to make a real difference in a growing team, support our international success and develop their career.
What you will be doing
Managing supplier account set up process.
Ensure all documents meet our requirements for compliance.
Create and maintain all supplier accounts relating to stock.
Verify and check required documents are submitted for account creation.
Verify bank account details for new accounts and on existing accounts where necessary.
Reviewing Existing Stock accounts ensuring they comply with new VAT and Brexit law
Send All Agreement schedules to logistics.
Managing and archiving all documents to the drive and Accounting system
Provide AP with daily GRN listing from Merret
Assisting AP with GRN clear up project.
Approve supplier accounts on Merret
Ensure all records are up to date
Assist process routine correspondences with IT
Managing Instratat invoices Folder
Keep daily record of invoices received
Create one off sundry payment account for Expenses.
Assist with clearing and maintaining AP inboxes.
Manage Office depot invoice process.
Send all AP payments to media.
Create AP payment BACS file for Finance and send payment to finance.
Amend AP payments on Q: drive when need be.
Sending out AP remittances once payments have been processed.
Communicate with other departments as necessary in relation to daily workflows.
Deal with general queries received on account set up.
Contribute to the development of systems and procedures to ensure the effective, efficient running of the team.
Ensure all month end and year end processes are completed.
To perform any relevant adhoc duties as requested by management.
Skills and experience you need:
You will have previous experience in working within a fast-paced admin environment
You will be highly organised with great attention to detail
You will have an understanding of basic accounting procedures
You will have strong written and verbal communication skills
You will be computer literate with a good working knowledge of Excel
You will have excellent time management skills
A about you:
You are a self-starter, with great attention to detail and love to be organised
You can manage your own time efficiently and are always willing to help the team deliver on their objectives
You are a friendly, confident person who would enjoy speaking with anyone in the business or outside of the organisation
You thrive under pressure and possess the ability to re-priorities workload and tasks in line with business needs
All your hard work, rewarded:
Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:
Very generous staff discount plus annual clothing allowance