Looking for something unique? So are we. Here at Harvey Nichols we are daring to be different at every step and that’s exactly what we are looking for in our future talent. At Harvey Nichols you will be challenged in a supportive and friendly environment whilst inspired to be nothing but the best you can be.
We are constantly changing and developing. Not only our products but ensuring we are offering every member of the Harvey Nichols family every opportunity to grow either in a different department or a different part of the Harvey Nichols world. If you are interested in the fashion sector and challenges inspire your ambition, we would like to get to know you.
We are looking for a motivated and experienced Accounts Payable Admin to join our dynamic AP Team. Their aim is to help drive the Accounts Payable team forward, assist with the day to day management of the AP function. This is a fantastic opportunity for an individual to make a real difference in a growing team, support our international success and develop their career.
What you will be doing
Managing supplier account set up process.
Ensure all documents meet our requirements for compliance.
Create and maintain all supplier accounts relating to stock.
Verify and check required documents are submitted for account creation.
Verify bank account details for new accounts and on existing accounts where necessary.
Reviewing Existing Stock accounts ensuring they comply with new VAT and Brexit law
Send All Agreement schedules to logistics.
Managing and archiving all documents to the drive and Accounting system
Provide AP with daily GRN listing from Merret
Assisting AP with GRN clear up project.
Approve supplier accounts on Merret
Ensure all records are up to date
Assist process routine correspondences with IT
Managing Instratat invoices Folder
Keep daily record of invoices received
Create one off sundry payment account for Expenses.
Assist with clearing and maintaining AP inboxes.
Manage Office depot invoice process.
Send all AP payments to media.
Create AP payment BACS file for Finance and send payment to finance.
Amend AP payments on Q: drive when need be.
Sending out AP remittances once payments have been processed.
Communicate with other departments as necessary in relation to daily workflows.
Deal with general queries received on account set up.
Contribute to the development of systems and procedures to ensure the effective, efficient running of the team.
Ensure all month end and year end processes are completed.
To perform any relevant adhoc duties as requested by management.
Skills and experience you need
You will have previous experience in working within a fast-paced admin environment
You will be highly organised with great attention to detail
You will have an understanding of basic accounting procedures
You will have strong written and verbal communication skills
You will be computer literate with a good working knowledge of Excel
You will have excellent time management skills
You are a self-starter, with great attention to detail and love to be organised
You can manage your own time efficiently and are always willing to help the team deliver on their objectives
You are a friendly, confident person who would enjoy speaking with anyone in the business or outside of the organisation
You thrive under pressure and possess the ability to re-priorities workload and tasks in line with business needs
Since Harvey Nichols first opened in Knightsbridge in 1831, it has led the way in sourcing the most desirable and cutting-edge designer brands. The ultimate fashion experience, exclusive, niche and established labels sit alongside accessible everyday collections, offering customers the must-have edit for all their wardrobe needs – from every day to extraordinary. We are fearlessly stylish and encourage our customers and team members to be the same
All your hard work, rewarded
Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:
A unique Learning and Development programme to support your career with us
Very generous staff discount plus annual clothing allowance
Practically free London travel card for zones 1 – 6
Vouchers or schemes that fit your world from childcare to bike to work
Charity day to support your good cause
Seasonal staff parties and team days
Study support for those who want to expand their qualifications
Our promises to each other
We support to build a career in the industry
Constant inspiration and challenge
Honest and upfront communication
Celebrate fabulousness wherever we see it
Work and play together as one
Where do I sign?
If you are already thinking of what you will wear on your first day then click here to apply
The process from here is simple;
One of our specialist recruiters will review your application and if suitable ask you a couple of questions.
If our expectations match you will be invited to meet the Hiring Manager for an informal, competency based interview and to do a test.
Throughout the process you will have access to the recruiter who is on hand to answer any questions you may have.