Accounts Payable Administrator

London  |  Head Office

Role Type
Salary Overview
Competitive Basic Salary & Excellent Benefits
Competitive Salary
Expiry Date


Looking for something unique?  So are we. Here at Harvey Nichols we are daring to be different at every step and that’s exactly what we are looking for in our future talent. At Harvey Nichols you will be challenged in a supportive and friendly environment whilst inspired to be nothing but the best you can be.

We are constantly changing and developing. Not only our products but ensuring we are offering every member of the Harvey Nichols family every opportunity to grow either in a different department or a different part of the Harvey Nichols world. If you are interested in the fashion sector and challenges inspire your ambition, we would like to get to know you.


The role

We are looking for a motivated and experienced Accounts Payable Admin to join our dynamic AP Team. Their aim is to help drive the Accounts Payable team forward, assist with the day to day management of the AP function. This is a fantastic opportunity for an individual to make a real difference in a growing team, support our international success and develop their career.


What you will be doing

  • Managing supplier account set up process.
  • Ensure all documents meet our requirements for compliance.
  • Create and maintain all supplier accounts relating to stock.
  • Verify and check required documents are submitted for account creation.
  • Verify bank account details for new accounts and on existing accounts where necessary.
  • Reviewing Existing Stock accounts ensuring they comply with new VAT and Brexit law
  • Send All Agreement schedules to logistics.
  • Managing and archiving all documents to the drive and Accounting system
  • Provide AP with daily GRN listing from Merret
  • Assisting AP with GRN clear up project.
  • Approve supplier accounts on Merret
  • Ensure all records are up to date
  • Assist process routine correspondences with IT
  • Managing Instratat invoices Folder
  • Keep daily record of invoices received
  • Create one off sundry payment account for Expenses.
  • Assist with clearing and maintaining AP inboxes.
  • Manage Office depot invoice process.
  • Send all AP payments to media.
  • Create AP payment BACS file for Finance and send payment to finance.
  • Amend AP payments on Q: drive when need be.
  • Sending out AP remittances once payments have been processed.
  • Communicate with other departments as necessary in relation to daily workflows.
  • Deal with general queries received on account set up.
  • Contribute to the development of systems and procedures to ensure the effective, efficient running of the team.
  • Ensure all month end and year end processes are completed.
  • To perform any relevant adhoc duties as requested by management.


Skills and experience you need

  • You will have previous experience in working within a fast-paced admin environment
  • You will be highly organised with great attention to detail
  • You will have an understanding of basic accounting procedures
  • You will have strong written and verbal communication skills
  • You will be computer literate with a good working knowledge of Excel
  • You will have excellent time management skills


About you

  • You are a self-starter, with great attention to detail and love to be organised
  • You can manage your own time efficiently and are always willing to help the team deliver on their objectives
  • You are a friendly, confident person who would enjoy speaking with anyone in the business or outside of the organisation
  • You thrive under pressure and possess the ability to re-priorities workload and tasks in line with business needs


About us

Since Harvey Nichols first opened in Knightsbridge in 1831, it has led the way in sourcing the most desirable and cutting-edge designer brands. The ultimate fashion experience, exclusive, niche and established labels sit alongside accessible everyday collections, offering customers the must-have edit for all their wardrobe needs – from every day to extraordinary. We are fearlessly stylish and encourage our customers and team members to be the same


All your hard work, rewarded 

Our colleagues are as important to us as our customers. When working with us you will be introduced to a huge variety of benefits including:

  • A unique Learning and Development programme to support your career with us
  • Very generous staff discount plus annual clothing allowance
  • Practically free London travel card for zones 1 – 6
  • Vouchers or schemes that fit your world from childcare to bike to work
  • Charity day to support your good cause
  • Seasonal staff parties and team days
  • Study support for those who want to expand their qualifications


Our promises to each other

  • We support to build a career in the industry
  • Constant inspiration and challenge
  • Honest and upfront communication
  • Celebrate fabulousness wherever we see it
  • Work and play together as one


Where do I sign?

If you are already thinking of what you will wear on your first day then click here to apply

The process from here is simple;

One of our specialist recruiters will review your application and if suitable ask you a couple of questions.
If our expectations match you will be invited to meet the Hiring Manager for an informal, competency based interview and to do a test.
Throughout the process you will have access to the recruiter who is on hand to answer any questions you may have.





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